7.4.4. Recordkeeping Requirements
Each registered CPO must make and keep its books and records in an accurate, current, and orderly manner. It must make them available to participants for inspection and copying during normal business hours and send them to any participant within five business days upon request.
Records concerning the commodity pool must include:
• An itemized daily record of each commodity interest transaction showing:
» The transaction date
» Quantity
» Commodity interest
» Price or premium, as applicable
» Delivery month or expiration date
» Whether a put or a call
» Strike price
» Underlying contract for future delivery or underlying commodity
» Swap type and counterparty
» The FCM carrying the account
» The introducing broker, if any
» The gain or loss realized
• A journal of original entry showing all receipts and disbursements of money, securities, and other property.
• A subsidiary ledger for each pool participant, showing his name and address, and all funds, securities and other property that the pool received from or distributed to the participant.
• A general ledger containing details of all asset, liability, capital, income, and expense accounts.
• Copies of each confirmation or acknowledgment of a commodity interest transaction of the pool, each purchase and sale statement, and each monthly statement for the pool received from an FCM.
• A Statement of Financial Condition as of the close of each regular monthly period if the pool had net assets of $500,000 or more at the beginning of the pool’s fiscal ye